General Meeting Information
Date: October 13,
2025
Time: 1:30 PM - 2:30 PM
Location: Student Council Chambers and Zoom
Please note: This meeting will be held an hour earlier than our regular meeting time. This change only applies to this meeting.
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Agenda
Time Topic Purpose Discussion Leader 1:30 Call to Order
I/D - Min Pyae (Chairperson)
1:30-1:35 Roll Call
I/D/A - Maliah Kenoly (Secretary)
1:35-1:40 Public Comments
I All 1:40-1:41 Approval of Minutes
I/D/A All 1:41-1:45 Advisor Announcements
I
- Dayna Swanson (Advisor)
1:45-1:46 Short Check-In:
What’s your favorite highlight from Club Day?
Time: 1 min
I
- Min Pyae (Chairperson)
1:46-1:50 Committee Updates
This item is to provide updates on all committees, with a focus on the progress of intern recruitment.
Time: 4 min
I
- ICC Officers
1:50-2:00 Business Item #1
Budget Request Reviews
This item is to review and recommend Budget Requests.
Time: 10 min
I/D/A
- Min Pyae (Chairperson)
- Ethan Nguyen (Chair of Finance)
2:00-2:10 Business Item #2
Fall 2025 Club Day Reflection
This item is to provide a collective reflection on Fall 2025 Club Day. The purpose is to evaluate what went well, identify challenges or areas for improvement, and discuss ideas to enhance future Club Day events.
Time: 10 min
I/D
- Min Pyae (Chairperson)
2:10-2:15 Business Item #3
Club Application Process Revamp Update & Fixes
This item is to discuss ongoing revisions to the club application process. The discussion will cover proposed updates based on feedback from the previous meeting, including the potential requirement for prospective clubs to deliver a presentation as part of their application.
Time: 5 min
I/D/A
- Min Pyae (Chairperson)
- Phoo Yamhon (Chair of Club Affairs)
2:10-2:25 Business Item #4
New/Reactivated Club Applications
This item is to review new club applications, provide feedback, and decide on approval and next steps.
Time: 15 min
I/D/A
- Min Pyae (Chairperson)
2:25-2:30 Public Comments
I
All 2:30 Adjournment
A
- Min Pyae (Chairperson)
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Minutes
Call to Order
Min called the meeting to order at 1:34 PM
Roll Call
Min - X
Phoo - X
Kyi - X
Ethan - X
Vincent - X
Hsu Yati - X
Dicanio (Darren) - X
Yirong (Melody) - X
Varshi - X
Public Comments
None
Approval of Minutes
Kyi motioned to approve the minutes from October 6, 2025, Phoo seconded the motion.
Advisor Announcements
Sorry I missed Club Day but glad it went well.
Short Check-In
Favorite Highlight from Club Day?
Volunteer support, cotton candy, support from ICC.
Committee Updates
Finance: Came up with potential amounts for budget request for the next academic year; financial orientation timeline.
Programs: Homecoming meeting from 2:30-3:30 today.
Business Item 1
Budget Request: TedX
3D Foam Letters: $518.30
Acrylic Letters on Backboard: $130.65
Red Spray Paint: $7.00Total: $655.78
- Kyi moved to approve the full amount, Ethan seconded the motion, motion failed.
- Kyi moved to an approve the full amount, Ethan seconded the motion, No majority, motion failed. (Based on vote below)
Vote for motion to approve $655.78Min Pyae - /
Phoo Yamhon - Yes
Kyi Khant - Yes
Ethan Nguyen - Yes
Vincent Shao - No
Hsu Yati Phyu - No
Dicanio (Darren) Liong - No
Yirong (Melody) Zhang - Abstain
Varshi Patcha - abstainEthan motioned to approve the budget request of Tedx De Anza on the condition of revising the budget request to include student account # and club balance, kyi seconded. Motion passed.
Business Item 2
Fall 2025 Club Day Reflection
Cotton Candy was successful; ran out of cones
Darren motioned to table all new/reactivated clubs to next week, Kyi seconded the motion, no objections.
Adjournment
Min adjourned the meeting at 2:31 PM.