Student-Centered Instruction and Services
Village Subject Tutoring

  • Goal 3: Course success
  • To create a comprehensive Guided Pathways Village support plan for classroom teaching, we propose integrating student subject tutors into all six Village Centers. This initiative aims to provide essential face-to-face subject support for underserved students struggling with course work and foster a supportive environment during village hours. By mirroring the successful model of the Student Success Center, we can recruit, train and support student tutors effectively. Peer mentors and tutors often make students feel more comfortable seeking help, aligning with De Anza's commitment to student success factors by directing and nurturing them while engaging and valuing students.
  • Our first step will be to identify student subject tutors who excel in their respective courses and possess strong communication and tutoring skills. Comprehensive training sessions will be provided to prepare tutors for their roles in supporting underserved students. Once trained, tutors will be integrated into all six Village Centers, ensuring their availability during center hours and other relevant times. Tutors will be assigned to specific subject areas based on their expertise and the needs of underserved students.


Focus on Priority Student Populations

This implementation plan specifically addresses the seven identified student population groups through:

  • Targeted Recruitment: Prioritizing tutors who reflect the diversity of target populations
  • Specialized Training: Providing cultural competency training for all tutors
  • Customized Outreach: Developing specific strategies to engage priority populations
  • Data-Driven Approach: Tracking usage and impact specifically for identified groups
  • Collaborative Partnerships: Working with equity programs serving target populations
  • Subject Prioritization: Focusing on courses with highest equity gaps for priority students

Budget and Resource Considerations

Given the noted concern about funding for additional tutors, the implementation includes:

  • Phased Implementation: Starting with pilot Villages to manage initial costs
  • Prioritized Subjects: Focusing first on highest-need subjects with demonstrated gaps
  • Shared Resources: Collaborating with existing tutoring programs to maximize efficiency
  • Alternative Funding: Exploring equity funds, grants, and other potential sources
  • Optimized Scheduling: Creating efficient tutor schedules based on demonstrated need
  • Long-term Planning: Developing sustainable funding model throughout implementation



Lead: Kim Palmore


Plan Timeline

Winter 2024

Idea formation stage.

Status:

Spring 2024

Work with existing tutorial centers to discuss expansion of services in the villages

Status:

Fall 2024

Review and plan

Status:

Winter 2025

  • Initial contact with Tutoring Center Directors to plan strategy meetings: Diana Alves de Lima, Melissa Aguilar, Michelle Hernandez.
Status:

Spring 2025

  • Needs Assessment and Collaborative Planning
  • Conduct comprehensive needs assessment across all six Villages to identify:
  • Highest-demand subjects for tutoring in each Village
  • Courses with lowest success rates for targeted populations
  • Peak times when students seek academic support
  • Existing gaps in subject coverage from College Tutoring Center
  • Form Village Tutoring Planning Committee with representatives from:
  • Village Coordinators
  • College Tutoring Center (Diana Alves De Lima)
  • Math Performance Success program
  • English Performance Success program
  • Student Equity office
  • Institutional Research
  • Analyze existing tutoring data to identify usage patterns and gaps
  • Map current line-of-sight supervision capacity within each Village
  • Infrastructure and Resource Assessment
  • Evaluate Village spaces for suitable tutoring areas within line-of-sight of employees
  • Identify technology needs for tutoring support and appointment management
  • Assess budget requirements and potential funding sources:
  • Equity funds
  • Existing tutoring allocations
  • Village operational budgets
  • Potential grants
  • Determine staffing needs for coordination and supervision
  • Policy and Procedure Development
  • Draft collaboration agreement between Villages and College Tutoring Center
  • Develop protocols for tutor recruitment, training, and supervision
  • Create guidelines ensuring all tutoring occurs within line-of-sight of employees
  • Establish compensation structure aligned with existing tutoring programs
  • Responsible Parties: Kim Palmore, Diana Alves De Lima, Village Coordinators, Institutional Research


Status:

Fall 2025

  • Initial Tutor Recruitment and Selection
  • Collaborate with faculty to identify potential student tutors who:
  • Excel in their subject areas
  • Represent diverse backgrounds
  • Demonstrate strong communication skills
  • Show commitment to supporting underserved students
  • Focus initial recruitment on highest-need subjects identified in assessment
  • Establish selection process prioritizing candidates with:
  • Strong content knowledge
  • Cultural competency
  • Willingness to undergo comprehensive training
  • Commitment to supporting identified student populations
  • Create clear expectations for tutoring roles and responsibilities
  • Training Program Development
  • Collaborate with College Tutoring Center to adapt existing training for Village context
  • Develop Village-specific modules addressing:
  • Cultural competency for working with target student populations
  • Community-building within Village environments
  • Strategies for group tutoring in open spaces
  • Subject-specific approaches for challenging concepts
  • Create mentoring connections between experienced tutors and new recruits
  • Establish ongoing professional development structure
  • Pilot Implementation Planning
  • Select 2-3 Villages for initial pilot based on:
  • Demonstrated need
  • Existing supervision capacity
  • Space readiness
  • Student demand
  • Determine initial subject coverage prioritizing high-need areas
  • Create scheduling system integrated with existing Village operations
  • Develop marketing strategy to promote tutoring services
  • Responsible Parties: Kim Palmore, Patty Guitron, Diana Alves De Lima, Melissa Aguilar, Village Coordinators, Faculty Partners, Institutional Researcher


Status:

Winter 2026

  • Pilot Launch in Selected Villages
  • Implement tutoring services in 2-3 pilot Villages
  • Establish clear schedules aligned with Village hours
  • Ensure all tutoring occurs within line-of-sight of Village employees
  • Create visible signage and wayfinding for tutoring locations
  • Tutor Support and Supervision
  • Implement regular check-in meetings with tutors
  • Provide ongoing coaching and skill development
  • Create feedback mechanisms for tutors to share challenges
  • Establish observation protocols for quality assurance
  • Data Collection and Initial Assessment
  • Implement tracking system for tutoring usage (subjects, times, demographics)
  • Create student feedback mechanisms to assess satisfaction and impact
  • Develop observation protocols to assess tutoring quality
  • Begin collecting baseline data on course success rates for participants
  • Cross-Village Coordination
  • Establish regular communication between pilot Villages
  • Create shared resources and lesson plans for common subjects
  • Develop protocols for referring students to appropriate Villages for specialized tutoring
  • Begin planning for full implementation across all Villages
  • Responsible Parties: Kim Palmore, Pilot Village Coordinators, Tutoring Supervisors, Institutional Research


Status:

Spring 2026

  • Expanded Implementation
  • Scale tutoring services to additional Villages based on pilot findings
  • Adjust tutoring schedules and subject coverage based on usage data
  • Recruit additional tutors for expanded implementation
  • Implement refined training program based on pilot feedback
  • Subject Coverage Expansion
  • Identify additional high-need subjects based on student demand
  • Recruit specialized tutors for challenging gateway courses
  • Develop subject-specific resources and approaches
  • Create connections between tutoring and course faculty
  • Targeted Outreach to Priority Student Populations
  • Develop specific outreach strategies for identified student groups:
  • Black, Filipinx, foster youth, Latinx, LGBTQ+, Native American, and Pacific Islander students
  • Create culturally responsive tutoring approaches
  • Implement early alert referral system for struggling students
  • Establish peer connections for initial engagement
  • Mid-Point Assessment
  • Analyze data from pilot implementation
  • Gather feedback from tutors, students, and Village staff
  • Identify successful practices and areas for improvement
  • Make evidence-based adjustments to program structure
  • Responsible Parties: Kim Palmore, Village Coordinators, Diana Alves De Lima, Student Equity Office


Status:

Fall 2026

  • Full Implementation Across All Villages
  • Expand tutoring services to all six Villages
  • Implement comprehensive subject coverage based on Village focus areas
  • Establish regular tutoring schedule aligned with student demand
  • Create cross-Village referral system for specialized subjects
  • Enhanced Supervision and Support Structure
  • Refine line-of-sight supervision protocols
  • Implement peer observation and coaching system
  • Create professional development pathways for experienced tutors
  • Establish mentorship connections between veteran and new tutors
  • Integration with Faculty and Curriculum
  • Develop stronger connections between tutors and course faculty
  • Create subject-specific study guides and resources
  • Implement proactive tutoring for challenging course components
  • Establish regular communication channels with instructional departments
  • Sustainability Planning
  • Identify ongoing funding sources for program continuation
  • Develop tutor recruitment pipeline for long-term sustainability
  • Create succession planning for program leadership
  • Establish permanent policies and procedures
  • Responsible Parties: Kim Palmore, All Village Coordinators, Diana Alves De Lima, Department Chairs


Status:

Winter 2027

  • Specialized Support Development
  • Create targeted tutoring interventions for highest-need courses
  • Develop specialized approaches for supporting priority student populations
  • Implement group study sessions for common challenging courses
  • Create subject-specific learning communities with tutor support
  • Technology Enhancement
  • Implement improved scheduling and data tracking systems
  • Develop online resources to supplement in-person tutoring
  • Create tools for tutors to share effective strategies
  • Establish digital sign-up and feedback mechanisms
  • Comprehensive Assessment
  • Analyze impact on course success rates for priority populations
  • Measure differences in outcomes between tutoring participants and non-participants
  • Gather qualitative feedback on program impact
  • Identify most effective tutoring approaches and practices
  • Cross-Program Collaboration
  • Strengthen connections between Village tutoring and College Tutoring Center
  • Develop collaborative programming with Math and English Performance Success
  • Create shared training and resources across programs
  • Establish regular communication channels for continuous improvement
  • Responsible Parties: Kim Palmore, Diana Alves De Lima, Institutional Research, Village Coordinators


Status:

Spring 2027

  • Program Refinement
  • Implement improvements based on comprehensive assessment
  • Optimize tutoring schedules and subject coverage
  • Enhance tutor training and support based on identified needs
  • Develop advanced strategies for complex learning challenges
  • Expansion of Impact
  • Extend tutoring support to additional courses based on demand
  • Develop specialized approaches for capstone and advanced courses
  • Create targeted interventions for courses with persistent equity gaps
  • Implement success celebrations highlighting tutoring impact
  • Documentation and Best Practices
  • Create comprehensive handbook of effective tutoring approaches
  • Document successful practices for different subject areas
  • Develop training materials for new tutors
  • Establish case studies showcasing program impact
  • Outreach Enhancement
  • Develop advanced strategies for engaging reluctant students
  • Create peer-to-peer promotion approaches
  • Implement faculty referral incentives
  • Establish Village tutoring as core component of student support
  • Responsible Parties: Kim Palmore, Village Coordinators, Diana Alves De Lima, Faculty Partners


Status:

Fall 2027

  • Program Institutionalization
  • Secure permanent status for Village Subject Tutoring
  • Finalize all program policies and procedures
  • Establish permanent funding structure
  • Integrate program fully into college's student support framework
  • Comprehensive Impact Analysis
  • Analyze full impact on course success rates for target populations
  • Document changes in student engagement and help-seeking behavior
  • Assess faculty satisfaction and perceived student improvement
  • Prepare final implementation report with recommendations
  • Innovation Planning
  • Identify emerging student needs for future program development
  • Explore new approaches for tutoring delivery and support
  • Create vision for next-generation tutoring integration
  • Establish ongoing improvement processes
  • Model Dissemination
  • Share successful Village Tutoring model with other colleges
  • Develop resources for replication at other institutions
  • Present findings at relevant conferences
  • Establish Village Tutoring as signature practice at De Anza
  • Responsible Parties: Kim Palmore, College Leadership, Diana Alves De Lima, Institutional Research


Status:
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