February 15, 2022

IPBT Notes for February 15, 2022

Tri-chairs: Christina G. Espinosa-Pieb, Mary Pape, Classified vacant

Administrative reps: Sam Bliss, Alicia Cortez, Randy Bryant, Anita Muthyala-Kandula, Thomas Ray

Classified reps: Thomas Bailey, Margaret Bdzil, Lorna Maynard

Faculty reps: Pati Carobus, Ilan Glasman, Salvador Guerrero, Terrence Mullens, Mary Pape, Andrew Stoddard

Student reps: Anita Chamraj, Fiza Syed

Affinity Group Representatives:

Black Faculty, Staff and Administrators (BFSA): Melinda Hughes, Pauline Wethington

The Asian Pacific American Staff Association (APASA): Christine Chai, Khoa Nguyen

De Anza Latinx Association (DALA): Eric Mendoza, Felisa Vilaubi

Absent: Daniel Solomon

Guests: Yvette Campbell, Vins Chacko, Mary Donahue, Norma Guido, Debbie Lee, Dawn Lee, Lisa Ly, Lisa Markus, Melissa Maturino, Elvin T. Ramos, Daniel Smith, Sharon Utomo, James Tallent, Erik Woodbury

Approval of Notes – February 8, 2022: Notes approved with updates to attendance section.

DASG Report: Fiza reported that Flea Market Student Helper Position was approved. First round budget for 2022-23 Fund 46 was approved but 2022-23 Fund 41 has yet to be approved.

Program Review and Timeline: During the meetings of January 25th and February 1st the IPBT members had divided into groups to review and update the questions in a given section. Today the whole document was checked to confirm that these suggestions in individual sections were incorporated in the master document. Dawn asked about how this document will be used in the future and who the audience will be. The audience will be that shared governance group making the decisions around position prioritization. What group that will be is unclear at this time.

Funds Made Available by Faculty Retirements: There were eight faculty retirements. At meeting of February 8, 2022 IPBT voted to move down the list and hire the next four positions. Given that these classes are now being covered by adjunct faculty, the cost of each of these positions is $69,000 or approximately $280,000 for all four positions. The remaining funds could be used to fund:

1) Division requests for a personnel related need including going down the faculty hire list.

2) College-wide need. Senior Staff led by College President favors fully supporting Office of Online Education by using the funds to hire a manager for Online Education and an additional Instructional Designer.

Our present staff level in Online Education Office can only support 20% of our instruction being online. Currently 78% of instruction is online.

Consideration of possible plan for allocation of Enhanced Lottery and Instructional Equipment: Christina presented a possible scenario for allocation of funds. The original request by all instructional divisions for instructional resources was $8.8 million when there was only $3.5 million available. The Deans went back to their departments and pared down their requests to a little over $6 million. This still leaves a shortfall of $2.5 million. Since the SWP and Perkins funds are not available to EE, LA, PSME, and SSH divisions, in this scenario these divisions are funded at 100% of their requests. The other division have benefited from SWP and Perkins funds and, thus, are funded at 55% - 59% of their requests with the exception of PE/Athletics which is funded at 77%.

The question was asked about the percentage of full-time instruction. Lisa Ly provided the answer “instructional load for full-time faculty was 50% in 2020-21, 51% in 2019-20 and 55% in 2018-19.” In this data full time and overload are summed together since overload is termed such since it is taught by full-time faculty. Broken down as shown in Program Review Tool: in 2020-21 full-time 36.2%, overload 14.2%; in 2019-20 full-time 36.6%, overload 14.3%; and, in 2018-19 full-time 41.1%, overload 13.8%