General Meeting Information
Date: December 4,
2025
Time: 3:30 p.m - 5:00 p.m.
Location: DA ADMIN109 Conference Room & via Zoom
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Agenda
Time Topic Purpose Discussion Leader 3:30 p.m. - 3:35 p.m. Welcome I Dr. Torres/ Kaur/Burlanescu 3:35 p.m. - 3:40 p.m. Approval of Minutes 11/6/25 A Dr. Torres/ Kaur/Burlanescu 3:40 p.m. - 3:45 p.m. Approval of Draft Strategic Enrollment Management Plan A Dr. Newell 3:45 p.m. – 4:00 p.m. Bookstore Update
I/D/A Sabit 4:00 p.m. – 4:15 p.m. Dining Services Update
I/D/A Sabit 4:15 p.m. – 4:25 p.m. RAPP Update
I/D Dr. Subramaniam 4:25 p.m. – 4:35 p.m. Resource Allocation Model Somos Uno Taskforce
I Dr. Torres 4:35 p.m. – 4:50 p.m. Safety Planning Updates
I/D Dr. Torres 4:50 p.m. – 4:55 p.m. Highlights from Report Out
I Member Representatives 4:55 p.m. – 5:00 p.m. Good of the Order
I All 5:00 p.m. Adjournment
A = Action
D = Discussion
I = Information -
Minutes [DRAFT]
Approval of Minutes from 11/6/25
Minutes approved.
Approval of Draft Strategic Enrollment Management Plan
Dr. Newell presented the draft Strategic Enrollment Management (SEM) Plan. President Torres noted that the plan aligns with the college Strategic Plan and reflects the transition to a community-supported Basic Aid model, with moderate enrollment growth projected through 2030. Key focus areas of the plan were reviewed, and the collaborative planning process, including participation in the Chancellor’s Office SEM Academy, was highlighted.
The Strategic Enrollment Management Plan was approved. Copies of the Strategic Plan and SEM Plan will be available at the January meeting.
Bookstore Update
Guillen presented a proposal to extend the current bookstore contract with Follett through June 30, 2027 to allow time for planning and completion of an RFP process. While Foothill plans to transition to an online model, De Anza intends to maintain a brick-and-mortar bookstore to meet student needs and campus demand. The stakeholder consultation process and key questions regarding student access and foot traffic were noted.
College Council recommended moving forward with the proposed contract extension and RFP process. The recommendation will be advanced for next steps.
Dining Services Update
Varela provided an overview of the current dining services agreement with Pacific Dining Services, which operates under a one-year, cost-neutral contract expiring June 30, 2026. Current operating hours were reviewed. It was noted that the college is working with Foothill to develop a districtwide RFP that incorporates campus feedback related to food quality, pricing, sustainability practices, and financial incentives, as well as considerations related to existing campus partners.
Questions were addressed regarding catering exclusivity, facilities and cleaning responsibilities, utilities, and related operational practices. College Council approved the proposed plan and timeline to move forward with the dining services RFP process in order to secure a new agreement by June 2026, with implementation anticipated for Summer 2026.
RAPP Update
Dr. Subramaniam provided an update on the Resource Allocation and Planning Process (RAPP). RAPP reviewed all submitted requests and organized them into instructional and non-instructional categories, with instructional positions grouped into multiple buckets. Budget guidance indicating capacity to hire approximately 14 positions was discussed, along with questions related to the balance between instructional and non-instructional funding and the timing of hiring decisions given competitive recruitment cycles.
College Council discussed the need for clarity and transparency regarding the remaining bucket decisions. Buckets 1 and 2 were forwarded to the President for consideration. Buckets 3 and 4 were subsequently approved for forwarding to the President.
President Torres stated that he will complete his review and due diligence and issue a memo with final recommendations and decisions prior to the winter break, with copies shared with relevant governance groups and district leadership.
Dr. Subramaniam also reviewed the proposed allocation of $1.1 million in unspent divisional funds identified through the sweep process. The proposal included setting aside $500,000 for 2025–26 divisional allocation, $500,000 for 2026–27 allocation, and $100,000 for BBI contingency needs. College Council approved the proposed allocation.
Resource Allocation Model Somos Uno Taskforce
Dr. Torres provided an informational update on the Somos Uno Taskforce, which is charged with reviewing and recommending an updated district resource allocation model. The work of the taskforce includes consideration of central services allocation, college allocations, reserves and contingencies, and long-term funding stability in a Basic Aid environment, including attention to De Anza’s base budget.
The taskforce is co-led by Presidents Whalen and Dr. Torres and includes representation from college and district fiscal leadership, instructional and student services leadership, Academic Senate and Classified Senate leadership, institutional research, and district strategy and effectiveness. The proposed timeline includes development of a draft model by Spring 2026, a side-by-side comparison during 2026–27, and potential implementation in 2027–28.
Safety Planning Updates
Dr. Torres provided an informational update on district and college safety planning efforts in light of recent regional events. He shared that the college is in the process of identifying building captains, with up to three designated per building and coverage adjusted as needed for multi-floor facilities. Coordination with District Police is underway, and training and certification are expected to be scheduled during the Winter and Spring terms. Additional outreach to governance groups and student leadership may also be scheduled.
Highlights from Report Out
Please read and share with your constituents.
Good of the Order
Dr. Torres welcomed Elizabeth Smith, new Associate Vice President of Communications and External Relations.
The meeting was adjourned.