General Meeting Information
Date: October 23,
2025
Time: 3pm - 4pm
Location: Student Council Chambers
-
Agenda
Time Topic Purpose Discussion Leader 3:00 PM Call to Order
I/D - Joey Hua
3:00 PM Roll Call
I/D/A - Joey Hua
3:01 PM Approval of Minutes
- October 16, 2025
I/D/A - Joey Hua
3:02 PM Public Comments
I - All
3:08 PM Advisor Announcements
I
- Dayna Swanson
- Jenny Vela
3:10 PM Business Item 1
Intern Update
This item covers information regarding intern interviews last week.
Time: 5min
I/D
- Joey Hua
3:15 PM Business Item 2
Homecoming Update
This item is to finalize preparations for Homecoming on October 24, 2025.
Time: 10min
I/D
- Joey Hua
- Ryan Yi
- Audrey Tai
3:25 PM Business Item 3
Mini Flea Market Introduction
This item gives an introduction to the upcoming mini flea market.
time: 5min
I/D
- Joey Hua
- Lakshya Saini
- Ben Vahidi
3:30 PM Business Item 4
Bonding Game
The goal of this game is to help prospective interns and interns get to know each other.
Time: 25min
I/D
- Joey Hua
3:55 PM Business Item 5
Open Floor for Questions and Ideas
This item is to allow members to ask questions, share ideas, or discuss additional topics related to event planning and the committee’s work.
Time: 2min
I/D
- All
3:57 PM Introduction and Approval of Prospective Interns
I
- Prospective Senators
3:58 PM Public Comments
I
- All
4:00 PM Adjournment
A
- Joey Hua
A = Action
D = Discussion
I = Information -
Minutes [DRAFT]
Call to Order
Joey calls the meeting to order at 3:05 PM.
Roll Call
Senators
Present
Absent
Late
Excused
Joey Hua
X
Ryan Yi
X Audrey Tai
X
Lakshya Saini
X
Ben Vahidi
X Advisors
Present
Absent
Late
Excused
Jenny Vela
X Dayna Swanson
X
Approval of Minutes
October 9, 2025, Moved by Audrey Tai, seconded by Lakshya Saini.
Public Comments
None
Advisor Announcements
Dayna: Getting ready for homecoming, a lot of people registered, make sure that we have some volunteers for Saturday's game at noon, and sign up for the volunteer list to help move the tables and other materials.
Jenny: Roary mascot volunteer needed
Business Item 1
Title: Intern Update
Presenter: Joey Hua
Time: 5 minJoey: Please introduce yourself
- We have interviews today as well
- Please stay after to fill out the form
- If you didn’t become an intern, you can do it two weeks after
*interns introduced themself
Accepted interns:
- Anusha Shringi
- Jewel
- Maddie Balaji
- Allissa lo
- Janice Huang
- Fanfei
- Yuexin Ding
- Ibrahim
- Kaung Wai Yam
Business Item 2
Title: Homecoming Update
Presenter: Joey, Ryan
Time: 10 minJoey:
- Volunteers and attendees have to rsvp for the event. Please do so, the link is in the linktree.
- We also need help during the football game
- We also need help with choosing the backdrop and design for the HOCO photobooth
Final decision:
- Template layout: A
- Background for the illustration: Pixel art style, floral garden illustration
- Custom backdrop: Glitter background
Business Item 3
Title: Mini Flea Market Introduction
Presenter: Joey Hua
Time: 15 minJoey:
- Lack of time, will move the business item to the next meeting
Lakshya motions to move, Ben seconds
Business Item 4
Title: Bonding Game
Presenter: Joey
Time: 25 minJoey:
We will be playing Mafia today
*explaining the rule
Business Item 5
Title: Questions & Attendance
Presenter: Joey Hua
Time: 2 minCollected Attendance
Public Comments
None
Adjournment
- Joey adjourns the meeting at 4:03 PM.